Responsibility
Any change to scheduled games needs at least a 48 hour notice for all parties involved (scheduler, referees, coaches).
If a schedule change is a game that changes date, time, field and is less than 48 hours from the original schedule, the coach or team manager must call the KMS Head Referee and Referee Coordinator to alert them of the change.
It is the responsibility of the coaches to review their schedules with their teams and determine if any conflicts will arise throughout the season. Coaches from Kincardine and other centers will work together to ensure all games can be played or rescheduled on a mutually agreed upon date.
If a game gets cancelled, it is the responsibility of the Home team to facilitate the rescheduling of the game to another day & time.
- Work with the opposing coach to come up with a new day, time, location
- Find a new date, time and field
- If another Kincardine coach is using the field for practice, get in touch with that coach to confirm they agree
- Contact the Kincardine Referee Coordinator to confirm a referee is available for the new date
- Contact the league to notify and/or gain their approval for the change
- Submit the schedule change request with Kincardine Minor Soccer
Key Contacts for the Process
Kincardine Head Referee who can be found on this page: Executive & Staff
- For a cancellation, they need to know so the referee coordinator can cancel the referee/match official
- For a reschedule, the Head Referee needs to know to determine if he can find a referee/match official to cover the game
Key Tools for the Process
Kincardine Field Availability
Kincardine Calendar
Schedule Request Online Form
Cancellations Process
Lake Shore League Coaches Manual 7.4. Games may be rescheduled upon mutual agreement of the home and away coaches due to conflicts with school events, other sporting events or low attendance numbers. All reschedule requests MUST be made at least 7 days in advance (unless the game is cancelled the day of the game) and MUST be approved by the Division Convener.
- Contact the opposing coach to discuss and determine if the the agreed outcome is to cancel the game. (look at the "Coaches" version of the season schedule document provided at the beginning of the season by your Division Convenor).
- Contact/email the referee coordinator ASAP (so they can remove from the referee schedule for that day)
- Contact/email your Lake Shore League Division convener (look at the Lake Shore Coaches manual by Lake Shore League for the convener contact information if you don't already have it)
- Contact/email your team that the game is cancel
- Contact/email the Club (so that we know and can mark the game canceled in Sportsheadz and so parents/guardians can see it as cancelled on the website if they look there)
- Begin the rescheduling process below.
If another team cancels their home game with you or cancels coming to Kindardine, the club will not know about it. Please submit the Schedule Update Online Form so that we can make the update to reflect in the App and the website that families use to view schedules of the teams.
Sometimes the League can cancel soccer on an evening or the Municipality of Kincardine can close the fields due to excess rain as an example. If this happens, continue with the Rescheduling process.
Rescheduling Process
Reschedule requests made with less than 7 days notice will be reviewed on an case by case basis.
Before contact the Division Convener with the reschedule request the requesting team must contact the other coach to agree on the reschedule. If the other coach does not agree, the requesting coach must field a team or forfeit the game. If this is an extenuating circumstance (ie. you've given the other coach lots of notice and they are unwilling to work with you) contact the Division Convener. If the other coach agrees to the reschedule then the home team must:
Note: do not postpone games to the end of the season or you may not have available time to play.
Once the date, field and referee are confirmed, contact the Division Convener for approval.
Upon approval, the home team must confirm the field booking and referees.
Submit the schedule change request with the new date, time and field for Kincardine Home Games so the game can be updated for the website and app.
Both coaches should then contact their teams with the schedule change
If a game gets canceled by the League or the Club
On occasion due to weather or environmental concern, Lake Shore League and/or the Club can cancel all games on the day of a game.
If games are cancelled for the day:
- Get in touch with the opposing head coach to confirm both teams are subject to the cancellation
- Contact your team ASAP to make them aware of the cancellation
- KMS will cancel the game to appear Cancelled in the App and the website
- Begin the Rescheduling process outlined above