Executive & Staff (Kincardine Minor Soccer)

Stuart Killin

- Call and preside at all meetings
- Countersign cheques
- Act as spokesperson for the Club
- Have the authority to inquire into any matter pertaining to the affairs of the Club and ask any representative to attend a meeting
- Be an ex-officio member of any committee authorized by the Club
- Delegate tasks- Provide an Agenda for all Executive meetings
- Submit any budget proposals to the Treasurer by December 1st.×

Mark Vandewalle

- Carry out the duties of the President in his/her absence
- Perform other duties delegated by the President
- Be the liaison with the Convenors and the Executive
- Establish a liaison with the organizers in other towns playing House League
- Submit budget proposals to the Treasurer by December 1st.×

Kelly McTeer

- Collect and receipt all monies due and maintain proper accounts and records
- Submit all accounts payable to the Executive for approval
- Sign, issue and record all cheques: cheques to be co-signed by the President or Treasurer and/or one other Executive member - to be chosen at the start of the year
- Present a financial report at each Executive and General Meeting
- Prepare a draft budget for the January meeting from Executive member input.×

Brianne Waeijen

- Record the minutes of all meetings and forward a copy to the Executive no more than 10 days after the meeting
- Receive and file all correspondence
- Keep records for annual trophies and their return
- Circulate information deemed necessary to the Executive no later than10 days before a Special General Meeting and the Annual General Meeting×

Mark Vandewalle

- Organize registration dates and inform the Recreation Department and media
- Organize help for Registration
- Receive and fill all player registrations
- Ensure the Secretary receives a complete list of all registered players
- Deliver the appropriate player registrations to the convenor involved as soon as possible after registration is closed
- Complete Youth Recreational Team registration forms (obtained from EMSA)
- Complete Play-Out Right forms (obtained from EMSA)
- Ensure Out of Town teams get carded
- Submit budget proposals to the Treasurer by December 1st.×

Pat Beaton

- Recruit and register coaches and assistant coaches for each team
- Arrange for training of coaches
- Obtain police check of all coaches and assistant coaches
- Provide coaching material/books etc
- Assist with balancing teams to coachesSubmit budget proposals to the Treasurer by December 1st.×

Matt Smith

Manages Communications with the general public such as social media posts and or outbound emails needed beyond other coordinator specific communications.×

Ross Killin

- Schedule referees for all games as required
- Schedule linesmen for games as per league requirement
- Dispense payments monthly to all referees and linesmen, and keeprecords thereof
- Submit financial statement of wages to the board at year end
- Submit budget proposals to the Treasurer by December 1st
- Assist the Head Referee as required.×

Michelle Goetz

Focal point for organizing and supporting the KMS teams that play outside of House League and Lake Shore League.  This would include, but not limited to teams that play in Elgin Middlesex District Soccer League (EMDSL) and Southwest District Soccer League (SDSL).×

Mark Vandewalle

Sets up and manages all requests for KMS team schedules for practices and games in SportsHeadz club back office system.  Works with different KMS league coordinators to get copies of schedules and then inputs into SportsHeadz for practices and games (House League, Lake Shore League, Competitive teams and other soccer user groups in Kincardine).  Also involved in when a game is cancelled for a Lake Shore League team and needs to be rescheduled.  Manages Field Availability as well with bookings of field time and working with the Municipality to coordinate.×

Mickael Davaze

- Provide the Treasurer with a needs to estimate for the upcoming season
- With Executive approval, order the necessary equipment and uniforms for the season
- Ensure that equipment is stored properly
- Sign out equipment to the coaches and receive all equipment back from coaches at the end of the season
- At the end of the season take a complete and itemized inventory of all equipment and uniforms
- Submit budget proposals to the Treasurer by December 1st.×

Adam Winchester

- Arrange indoor gym times and segregate participants into appropriate age groups
- Organize volunteers/coaches to carry on the appropriate sessions
- Ensure all indoor equipment is available at the beginning of the indoor season.×

Stuart Killin

- Arrange recruitment and training of referees to required standard
- Coach, mentor and provide feedback to referees
- Assist the Referee Co-ordinator as required.×

Matt Smith

- Appoint sub-convenors for each division as necessary
- Provide schedules for the Division House League
- Assist in balancing teams
- Monitor leagues through the season
- Liaison between coaches and the executive
- Assist with the set-up for festival
- Compile a list of people responsible for each team in their division and give a copy to the Secretary
- Submit budget proposals to the Treasurer by December 1st.×

Kiley Stewart

- Create age-appropriate practice drills for different age groups
- Oversees recreational play up request evaluations
- Involved in player rostering to House League and non-tryout Lake Shore teams×

Val Shepherd

Applicable to Festivals & Tournaments
- Issue invitations to out of town teams
- Set up playing format for each tournament
- Arrange with Referee-in-Chief for referees and linesmen
- Arrange for food/drinks sale and workers.×

Ivo Ferreira

Manages the club website from News and Events to back office areas to leverage the SportsHeadz Sports Management Platform which the club uses to operationally run the season.×

Open Position

A majority of the role is around season readiness and coordination so that coaches and parents/guardians have the information they need each season to know their team, when certain key dates for them are happening, etc.×

Open Position

Manage planning, ordering and yearly organization (distribution, collection, cleaning) for Lake Shore League teams. ×

OPEN POSITION

- Recruit and liaise with sponsors for the sponsorship of:
- teams
- festivals & tournaments
- other activities or projects as decided by the executive
- Develop and monitor a sponsor program.×

OPEN POSITION

- Attend all league meetings for Out-of-Town leagues
- Assist Registrar to make sure all players are registered/carded and teams have playing-out rights
- Liaison between League, Coaches and Executive
- Assist in balancing teams
- Compile a list of people responsible for each team in their division and give a copy to the Secretary
- Submit budget proposals to the Treasurer by December 1st.×

OPEN POSITION

- Promote Minor Soccer and advise media etc. of upcoming events, news items
- Liaise with the media to promote sponsors e.g. weekly scoreboard
- Monitor media to ensure write ups are maintained to the proper standard and include sponsors
- Chair any publicity related function
- Be a liaison between the Town, the Recreation Department and the Executive
- Submit proposals to the Treasurer by December 1st.×

OPEN POSITION

- Make sure all lines are drawn in time for games
- Check on conditions of fields
- Maintain good nets
- Maintain lining machine and keep sufficient paint on hand
- Liaise with town parks supervisor as required
- Submit budget proposals to the Treasurer by December 1st.×

Open Position

Working with the coach coordinator the role assists and tracks the minimum team staff qualifications per active team staff (head coach, assistant coach, team manager, etc.) on the field and rostered so that Kincardine Minor Soccer is compliant with its licensing obligations as a Canada Soccer & Ontario Soccer Quality Soccer Provider.×