Lake Shore League Game Cancellations and/or Reschedules (Kincardine & District Minor Soccer)

PrintLake Shore League Game Cancellations and/or Reschedules

Responsibility

It is the responsibility of the coaches to review their schedules with their teams and determine if any conflicts will arise throughout the season.  Coaches from Kincardine and other centers will work together to ensure all games can be played or rescheduled on a mutually agreed upon date.

Key Contacts for the Process  

Kincardine Referee Coordinator (so they can inform the schedules referee of the cancellation)

Cancellations Process

Lake Shore League Coaches Manual 7.4. Games may be rescheduled upon mutual agreement of the home and away coaches due to conflicts with school events, other sporting events or low attendance numbers.  All reschedule requests MUST be made at least 7 days in advance (unless the game is cancelled the day of the game) and MUST be approved by the Division Convener.

  1. Contact the opposing coach to discuss and determine if the the agreed outcome is to cancel the game. (look at the "Coaches" version of the season schedule document provided at the beginning of the season by your Division Convenor).
  2. Contact/email the referee coordinator ASAP (so they can remove from the referee schedule for that day)
  3. Contact/email your Lake Shore League Division convener (look at the Lake Shore Coaches manual by Lake Shore League for the convener contact information if you don't already have it)
  4. Contact/email your team that the game is cancel
  5. Contact/email the Club (so that we know and can mark the game canceled in Sportsheadz and so parents/guardians can see it as cancelled on the website if they look there)
  6. Begin the rescheduling process below.

Rescheduling Process

 

Reschedule requests made with less than 7 days notice will be reviewed on an case by case basis.

Before contact the Division Convener with the reschedule request the requesting team must contact the other coach to agree on the reschedule.  If the other coach does not agree, the requesting coach must field a team or forfeit the game.  If this is an extenuating circumstance (ie. you've given the other coach lots of notice and they are unwilling to work with you) contact the Division Convener.  If the other coach agrees to the reschedule then the home team must: 

  • Review the Kincardine Field Availability and propose a new game date(s) to the other coach.  A date must be agreed upon. 
  • Email the Kincardine referee coordinator (for Kincardine home games) to confirm referees are available.
  • Email the Club to advise of potential field booking and game change

Note: do not postpone games to the end of the season or you may not have available time to play.

Once the date, field and referee are confirmed, contact the Division Convener for approval.

Upon approval, the home team must confirm the field booking and referees.

Notify the Club of the new date, time and field for Kincardine Home Games so the game can be updated for the website and app.

Both coaches should then contact their teams with the schedule change


If a game gets canceled by the League or the Club

On occasion due to weather or environmental concern, Lake Shore League and/or the Club can cancel all games on the day of a game.

If games are cancelled for the day:

  • Get in touch with the opposing head coach to confirm both teams are subject to the cancellation
  • Contact your team ASAP to make them aware of the cancellation (via email, updating the game status in SportsEngine app, etc.), particularly if it is an Away game.
  • Begin the Rescheduling process outlined above