Competitive Coach Guide (Kincardine & District Minor Soccer)

PrintCompetitive Coach Guide

Expectations

These types of teams need an accredited  Soccer Club within Ontario Soccer to enter accredited leagues and be insured.  In the spirit of trying to support different soccer levels and teams, Kincardine Minor Soccer(KMS) is willing to support these teams.  

KMS is not a Club run by paid professionals, it is run by a small number of volunteer parents trying to keep Kincardine House League teams, Lake Shore League teams going and often wearing multiple hats,  being coaches to other teams and have children playing on other teams as well.

Ground rules: 

  • We expect the standards and existing rules of the Associations, Districts, Clubs and Leagues to be followed.  (Before deciding to run a team, consider that the only way to support these teams is if everyone plays their role and follows the standards or we will not be able to support these teams.  These teams are above and beyond the level of effort it takes to run the Club for its standard programming).
  • Plan ahead (your emergency is not the Clubs.  Everything happens with a cadence and there should not be any last minute needs).
  • Contact with the Club is with the Club's email address [email protected] (as we will burn out people if there are all kinds of one off texts or emails to personal email addresses and phones).
  • Documented below are roles and responsibilities setup for so all parties involved understand the many different aspects of being able to make it a reality to have teams like these in a small rural soccer Club run 100% by volunteers.
    • This is a living page and we will update as we go, so check back often.  If something comes into the KMS email that is new, we will add clarification or answers to this page for the benefits of others.
    • The goal is to have covered as many scenarios as possible here, so you have all the answers at your fingertips when you need it.  
  • Kincardine Minor Soccer is not obligated to take on these teams as a part of Kincardine Minor Soccer.
    • Teams are not obligated to play under Kincardine Minor Soccer (they can pursue other accredited Clubs within Ontario if desired).

Having a team associated with Kincardine Minor Soccer

Kincardine & District Minor Soccer Club (aka "Club", "KDMSC" or "KMS") has the final say on matters that impact the Club and it's Licensing with Canada Soccer & Ontario Soccer, as well as its required compliance with its associated district Elgin Middlesex Soccer Association (EMSA) and related to its partnership with the Municipality of Kincardine (MOK).

Areas where final decision is with the Club (but not an exhaustive list and the Club reserves the right to update or add to this list in the future):

  • Staff selection (coach, assistant coach, team manager, etc.)
  • Supporting any team that doesn't play within the standard programming of Kincardine House League (KHL) or Lake Shore League (LSL)
  • Kincardine Soccer Field availability during the days and times worked out with the Municipality of Kincardine
    • Local non-KHL or non-LSL games
    • Practice days and times for non-KHL or non-LSL teams

Key Steps for Competitive Teams (work in progress...)

Step Context Timing
Review of Competitive Coach Guide The Competitive Coach Guide is a controlled access page that has been a location to provide information across many aspects of Competitive teams under Kincardine Minor Soccer.The intent is to be a single resource to provide guidance on known aspect of having these teams, set coach & staff expectations of what is involved, etc. As soon as you think you will run a team
Discuss andgain approval from Kincardine Minor Soccer (KMS) KMS has a role in supporting and having these teams play in other leagues.Every year prospective staff should discuss with KMS before committing to anything. End of Summer Season
Hold open tryouts In order for KMS to support your team, we require to hold an open tryout (anyone of the birth year that aligns to your team may tryout).All players should be Active members of Kincardine Soccer or another Club. Late Summer / Early Fall
Player Registration Players need to register for the indoor season via a Club web registration prior to starting indoor practices. Late summer / early fall
Indoor season Player fees due to EMSA/OSA need to be collected by the Club.Local community use of schools gym time needs to be reserved under the Kincardine Minor Soccer umbrella (KMS will upload our indoor insurance certificate only to accounts associated with KMS) Fall & Winter
Team rosters finalized Final team rosters for the upcoming year with all participants approved.All staff need to have completed all the required training and qualifications as set by Canada Soccer & Ontario Soccer.All players need to be registered for the summer season under the Club. late winter / early spring
Team fees paid Each team is responsible for paying the Club a set of fees (to be determined each year, as costs change) that will cover player & staff insurance, field costs, etc. Spring
League selection and team entries completed Whether playing in Soutwest or Elgin Middlesex District Leagues, there are deadlines to gaining approvals for things like... playing out, playing in, approved rosters, etc. Spring
Game scheduling This will be dictated by the league with specific instructions that flow down from the League to the Club and then to the team staff Spring
Local practice times & fields Competitive teams are part of the larger pool of KMS teams, where the Field Availability is based on an equal chance for all teams under KMS to have at least 1 time slot per team.Depending on the number of teams, standard game days for Kincardine House League and Lake Shore League games, etc. the days/times/full vs half field come into play. Late spring
League Coaches & Staff kickoffs These are mandatory meetings where the Leagues review their Rule & Operating Procedures for the teams.(How to add call-ups, what are potential fines, etc.) Spring

2024 Fee Breakdown

Below is a breakdown of the fees due to KMS, because as the "Club" we are billed directly for them, not the teams.  Please send one payment for all your applicable fees, not individually so that the KMS Treasurer can account for everything.  The fees can be e-transferred to [email protected]  

For example if you have qty (10) U10 players and qty (2) rostered staff: your 2024 fees that KMS would be invoiced by EMSA and SWRSA would be: ~$690.

Fees that cover team and player season readiness

  • SWRSA Team Registration Fee
    • $300 per team
  • EMSA/OSA Player Fee 
    • U10 $21 per rostered player
    • U11 $24 per rostered player
  • EMSA/OSA Coach/staff fee
    • $10 per rostered staff member
  • KMS Club Fee 
    • $15 per player
  • EMSA play-out fee $10 
    • $10 per team

Fees that would be due to KMS as they happen:  

  • Applications for Travel to non-SWRSA games (Festivals or Exhibition games) 
    • $10 per event or game
  • Cards (player cards good for 3 years, staff cards good for 5 years)
    • $6 per player
  • Referee fees
    • $30 per game (this is not confirmed yet)

There may be other fees that pop up, but we have not come across them or have seen them  from the previous season.