Executive Board Meeting Information (Kincardine & District Minor Soccer)

PrintExecutive Board Meeting Information

Meeting Approach

All meetings are open to all (Board & Director positions). 

  • Expectation is Board Members attend all meetings
    • Face-to-face meetings are at the Davidson Ctr. or other agreed upon location every 3rd month
    • Zoom meetings are the months between the face-to-face meetings
  • Directors can attend any board meeting, but are expected to attend as outlined before (approx once every 3 months and each meeting 3 months prior to season start)
  • Each member that attends a meeting shall have a vote when agenda items or proposals require it.


Standing Agenda


 Discuss Ready Topics
 December January
  • Club Planning
  • Budgets
  • Outdoor Registration Launch
  • Communications
  • Sign & Submit EMSA Membership Forms
 January February
  • Season Readiness
  • EMSA Season Mtg
  • House League & Lake Shore Readiness
 February March
  • Soccer Clinic Planning
  • Team Counts (KHL, LSL, SDSL, EMDSL)
  • Year End Festival Dates
  • LSL Player Evaluations Planning
 March April
  • Coach Recruitment
  • Equipment Needs Planning (coaches bags, tidbits, soccer balls, etc.)
  • Referee Planning
 April May
  • LSL Player Evaulations
  • KHL & LSL Team Creation and Rostering
  • KHL Season Scheduling
  • KHL & LSL Coaches Meeting Planning
  • Referee Meeting Planning
  • Coaches Bag Planning
  • Team Submission via OSCAR (KHL, LSL, SDSL, EMDSL)
  • LSL EMSA Play Out Request & SDSL Play In Request
  • Teams Practice Scheduling
  • LSL Shirt Numbering
 May June
  • Season Kickoff Issues to Address
 June July
  • Clinic Readiness
  • Year End Festival Readiness
 July August
  • Season Lessons Learned
  • Competitive Tryouts Planning
  • Online Player Evaluations Planning (SportsHeadz)
 August September
  • Budgets
  • Reimbursements
  • Equipment Returns
  • Indoor Soccer Planning
 September October
  • Indoor Soccer Community Use of Schools Reseervations
  • Annual General Meeting (AGM) Reports
  • Proposed Governance Item Topics (changes to Constitution, By-Laws and Policies)
  • Annual General Meeting
  • Indoor Soccer Registration
 October November
  • Away Day / Changes for the Following Season
 November December
  • Player and Coach Registration Requirements (questions to ask, data to collect, etc.)